This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply.
This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date.
II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system


II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:


II.2.14) Additional information
The initial contract term will be for 2 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on available funding and the contract performance of the successful applicant(s).

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
As stated in the procurement documents

Section IV: Procedure
IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate


Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSWJETS please
email us at: Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.
VI.4) Procedures for review

VI.4.1) Review body

High Court for England and Wales

VI.5) Date of dispatch of this notice

Information added to the notice since publication.

Additional information added to the notice since it’s publication.

No further information has been uploaded.

Main Contact:

Admin Contact:


Technical Contact:


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Commodity Categories

Commodity Categories

IDTitleParent Category

85323000Community health servicesSocial services

98000000Other community, social and personal servicesOther Services

Delivery Locations

Delivery Locations


100UK – All

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Alert Region Restrictions

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