The University is seeking suitably experienced tenderers to fulfil the requirement for inspection and maintenance of the University’s fall protection systems carried out at the University of Southampton’s campuses, Halls of Residence and any other site where the University has responsibility for maintenance of the The University is seeking suitably experienced and qualified tenderers to fulfil it’s requirements for inspections, equipment servicing, maintenance and training. The University’s fall protection systems are located at the University of Southampton’s campuses, Halls of Residence and other nearby satellite sites where Estates and Facilities are responsible for the maintenance of buildings.

The successful tenderer must be able to demonstrate their competency in delivering the services as outlined within the service specification (File 4) and be suitably certified and affiliated to a recognised industry representative group(s).
Inspection Services

A recommendation with regards to the frequency of inspections will be required for all equipment and buildings as listed in section 3.1 of the specification. This should take into account legislation, equipment type, frequency of use as well as environmental conditions and should include a statement that periodic inspections should be carried out a least every 12 months. Interim inspections might be needed between detailed inspections where the risk assessment has identified a hazard that could cause significant deterioration in the equipment, for example paint, chemicals or acidic or alkaline environments.

Installation works
The successful tenderer will be required, upon request, to carry out installation works to buildings and roof’s, upon completion of the surveying and inspection phase. Proposed installations must be communicated to the University via the appointed contract administrator and agreement must be made between the two parties before any works are to commence and a purchase order is raised. All installation works carried out must adhere to relevant regulatory and legislative requirements as detailed in section 5.2 of the specification.

Maintenance
The successful tenderer will be required to maintain workplace equipment, devices and systems as per the applicable regulatory and legislative requirements set out in section 5.2 of the specicification. Any items that are past their usable lifecycle should be reported to the relevant University representative and/or contract administrator. Agreement must be made between the two parties before any replacement items are purchased and charged to the University.

Training
The successful tenderer will be able to deliver fall protection system and personal protection equipment training for new recruits and refresher training for existing staff. This should be in line with University training policies which require training updates on a 2-yearly basis. Any course provided must cover the following …