Your privacy is very important to us. You only need to use your company/work/business information to take advantage of Simplify Tenders, and your personal information is not necessary. We do not sell or rent your information to third parties for any purpose.
For the purposes of the EU General Data Protection Regulation (GDPR) (EU) 2016/679, the responsible entity is:
Simplify Tenders Limited
8-9 Marino Mart, Fairview, Clontarf
Dublin 3, D03 P590
+353 (1) 254 8550
Information we collect
When you subscribe to ST services, you provide your email, industry and country preference.
Additionally, optionally you may add your title, company name, telephone number, address and other information (which might help us provide you with a more accurate and relevant service). Users are able to change their display name at any time through User Settings. Display name is only used within your ST account, and is not provided to any user in other accounts or other third parties. Where possible, we indicate which fields are required and which fields are optional. You always have the option to not provide information by choosing not to use a particular feature. We will also collect credit card and related information when you subscribe to certain ST services, and you need to process payment for our services.
We collect only aggregate information concerning which pages visitors access or visit and any information volunteered by the visitor, such as survey information and/or site registrations. We analyze only the aggregate information provided by our Web site visitors with the goal of improving the content and services offered on our Web site. Only when specifically requested by Web site visitors will the information we collect be used to respond to visitors’ inquiries, fulfill e-mail messaging programs, and notify visitors about new content or services on our Web sites.
Our use of your information
Personally identifiable information will not be sold, rented or exchanged with any other organization or entity unless the user is first notified and expressly agrees to it, or as otherwise required by law.
We will use the information to: Carry out our obligations arising from any agreements entered into between you and us and to provide you with the information, products and services that you request from us; or which we think might be beneficial to you. Improve our site to ensure that content is presented in the most effective manner for you and for your device, also personalize content and make suggestions and recommendations to you about services that may interest you;
To communicate with you about your account and provide customer support. Also, communicate with you to gain feedback on our products or services in order to improve them; Respond to your inquiries, and in general enhance your user experience and enable us to better serve you, also relating to our efforts to keep our site safe and secure;
To bill and collect money owed to us by you. This includes sending you emails, invoices, receipts, notices of delinquency, and alerting you if we need a different credit card number. We use third parties for secure credit card transaction processing, and those third parties collect billing information to process your orders and credit card payments. Additionally, we may provide credit card information to relevant banking merchants for processing.
We may use the services of third parties to perform certain functions on our behalf, including customer communications, data analysis, traffic patterns and providing marketing assistance. When third parties are provided access to Personal Information, we limit their access only to Personal Information necessary to perform certain functions on our behalf and prohibit their use of Personal Information for any other purpose.
We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information that enable you a better experience and service at ST. You can opt out of receiving a newsletter by clicking a link within the newsletter itself, or changing the settings inside the web application.
The information shall be stored and safeguarded in compliance with applicable security, and processed only for the legal reasons outlined above.
As always, we take the privacy of Personal Information seriously, and will continue to implement appropriate safeguards to protect this Personal Information from misuse or unauthorized disclosure.
Our disclosure of your information
a. External Service Providers We do not disclose your personal information to external service providers.
b. Internal Service Providers for Our Operations We may use third parties that we refer to as internal service providers to facilitate or outsource one or more aspects of the business, product and service operations that we provide to you (e.g. couriers, Canada Post, and bill collection) and therefore we may provide some of your personal information directly to these internal service providers. These internal service providers are subject to confidentiality agreements with us and other legal restrictions that prohibit their use of the personal information we provide them for any other purpose except to facilitate the specific outsourced ST related operation.
c. Other Corporate Entities We may share our data, including personal information about you, with our subsidiaries and affiliated companies or potential partners. Our subsidiaries, affiliated companies or potential partners shall follow privacy practices no less protective of all users than our practices described in this document, to the extent allowed by applicable law. d. Legal Requests In an eventual response to a verified request by law enforcement or other government officials relating to a criminal investigation or alleged illegal activity, we can (and you authorized us to) disclose user’s name, city, state, telephone number and email address.
The nature of the Service may also result or require us to have access to the materials, information, and content you upload to the service. By uploading this information to the Service, you agree that Simplify Tenders may have access to file names for database purposes, but not the actual file content.
ST shall not directly or indirectly use, disclose, reveal, publish or cause to be disclosed any such confidential information to third parties.
However, please note that confidential information does not include information that at the time of disclosure was generally known to the public; after disclosure becomes generally known to the public through no fault of Simplify Tenders; or is already in the possession of the receiving party at the time of disclosure through some other source.
You have the following rights concerning your personal data:
The right to access your personal data
The right to correct or delete your personal data
The right to restrict processing of your personal data
The right to object to the processing of your personal data
The right to data portability
The right to confirm whether your personal data is being processed or not.
If you have given your consent to the processing of your personal data, you can withdraw this consent at any time. Such a withdrawal of consent will only affect the processing of your data after it is given.
Should we continue to process your personal data because we assess our legitimate interests to do so outweigh your legitimate interests (per Article 6, paragraph 1(f) of the GDPR) you may object to this processing. This is only applicable in the case where the processing of personal data is not required in order for us to fulfil a contract with you. To exercise such an objection, we request that you detail the grounds based on which we should no longer process your personal data. We will check the details of your circumstances based on the grounds you provide, and either stop processing your personal data, or detail to you the legal basis on which we continue to process your personal data. Please use our email listed at the end of this document for more questions or requests.
Legal basis for processing personal data
The legal grounds on which we rely to use your information are:
To allow us to perform our contract with you: When you purchase services from us, a contract between you and us will have been entered into. In order for us to fulfil our obligations under such contract, we will need to collect and process your personal information, including payment information. Failure to provide the requisite personal information on sign-up and payment information on entering into the contract or objecting to this type of processing / exercising your deletion rights will mean that we cannot provide our services to you.
To allow us to exercise our legitimate interests as a data controller: We rely on our legitimate interests as a data controller to process the personal information that you provide to us on feedback forms or through any contest or promotional feature that we may run, and to process personal information that we collect from you when you use our site. It is in our legitimate interests as a business to process the above information in to order administer our site, to ensure that content from our site is presented to you effectively and securely, and to run contests and other promotional features.
Account, payment & billing information
Payments are handled by external service providers (“Stripe”). We will not store your Credit Card number. Transmission of credit card information will be in an encrypted format. In addition to our encryption standards, your ST account information is password-protected. You are responsible for the safety of your password and should not disclose your password to anyone. We will store your billing address for receipt display purposes, and your company billing address and bank information for wire transfer purposes.
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information. This technology does not collect an individual visitor’s identifying information; rather, this information is in an aggregate form such as login, language, browser, font size and other display and experience preferences – so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.
Accessing, reviewing and changing your personal information
We offer you the ability to automatically review and change the personal information you submit to us by logging into ST and entering the new information yourself. Generally, we prefer not to modify your personal information based upon your request but it is possible to do so. You can change your password, email address, contact information, financial information and user preferences by going to Profile Settings and selecting the Save button. You must promptly update your information if it changes or is inaccurate.
Support, communication & feedback
Support requests sent by you through ST support email will remain private.
Any comments or materials sent to us, including, but not limited to, ideas, questions, comments, suggestions, feedback or the like regarding any Services or any other products or services of ST (collectively, “Feedback”), is non-confidential and shall become our sole property. We shall have no obligation to you of any kind, monetary or non-monetary, with respect to Feedback and shall be free to reproduce, use, disclose, exhibit, display, transform, create derivative works from and distribute the Feedback to others without limitation or obligation.
ST will send a welcoming email to verify your new account. We also send out invitation emails to people you have invited to join your account. You can always request a password recovery email from ST.
We might email users for billing related purposes, and will occasionally send out announcements related to ST service in general.
Links to other sites
Our website may link to other websites outside of our control or ownership, i.e. linking to an institution/company website, news website, and you are advised to read the Privacy Policies of each website you visit – as they are not under our control.
Simplify Tenders operates over Secure Sockets Layer protocol (HTTPS), so that the information exchange between you and Simplify Tenders is encrypted. We use a valid SSL certificate from major service providers and have appropriate security measures in place in our servers and physical facilities to protect against the loss, misuse or alteration of information that we have collected from you at our site.
While we strive to protect your Personal Information, no data transmission over the Internet is guaranteed to be 100% secure. Thus, ST cannot ensure and does not warrant the security of any information during transmission to or from our Site, and you submit information to us at your own risk. You understand that the technical processing and transmission of the Service, including your content, may be transferred unencrypted and involve transmissions over various networks; and changes to conform and adapt to technical requirements of connecting networks or devices.
However, we use commercially reasonable efforts to ensure security on our systems.
The confidentiality of corporate, client and customer information is assured.
Sensitive information is protected against unauthorized access.
The integrity of information is maintained.
Regulatory and legislative requirements are met.
Business continuity plans for mission critical activities are produced, maintained and tested.
Information security training is made available to all staff.
All attempted breaches of information security, actual or suspected, are reported to and investigated by company
Notice & contact